User guide

Everything EPKs Online does, tab by tab. If you're just starting, the Quick start is shorter.

Contents

• Getting in
• Your bands
• Overview tab
• Details tab
• Files tab
• Stage plot tab
• Promo video tab
• Template and colors tab
• Panels tab
• Bandmates tab
• Review and going live
• Your live press kit
• Your account
• Limits
• Getting help

Getting in

EPKs Online is invite-only during the private beta.

• Request an invite from the front page with your band's name, your email and a link to your music.
• When we approve it, we email you a link. Create your account within 14 days. The link works once.
• Your password needs at least 10 characters.

Your bands

My bands lists every band you're in.

To create one:

• Type the band's name and choose its web address: lowercase letters, numbers and hyphens, up to 40 characters.
• Your press kit will live at epks-online.com/b/your-address.
• Two bands can share a name, but not an address. Addresses that differ only by hyphens count as the same.
• During the beta, you can create up to five bands.

Overview tab

Your band's home. From top to bottom:

• Essentials: a checklist of the seven panels bookers look for first: bio, music, press photos, videos, shows, press quotes and contact.
• Storage: how much of your band's space your files and videos use.
• Preview: a private link to your press kit as it looks right now, even before it's live. Share it with bandmates. Make a new link stops the old one working.
• Confirm your official accounts (optional): earns an "Official accounts confirmed" label on your page. Either post a short code on a page your band controls and tell us where, or confirm through an email address on your band's own domain (Gmail and similar addresses don't count). An admin checks it. Changing your band's name removes the label.
• Send for review: see Review and going live.
• Visits: once your page is live, how many people visited, played songs and downloaded files.
• Who can find it: choose whether your band shows in the gallery on the front page. Make it unlisted, and only people with the link can find it; search engines stay out.
• Delete this band: only the person who created it can delete it, with their password. This removes every file for good.

Details tab

Everything written on your press kit:

• your band's name, a one-line tagline, and a short and a long bio
• your latest release
• contacts for booking, press, management and tech

Email addresses are shown in a form that's hard for spam robots to read.

Lists: add as many rows as you need with Add another, and leave a row empty to remove it.

Links must start with https:// or http://. Anything else is dropped when you save.

Files tab

Upload what your press kit shows and what people can download. Tick the box to confirm you have the rights to each file.

What happens to your files:

• Every file is checked for viruses.
• Hidden information is removed from photos, such as camera details and location.
• Your page gets lighter copies that load fast on phones, but downloads always give the full-size original.
• For songs, you choose whether people can download them or only play them.
• Photos can carry a photographer credit.

Stage plot tab

Build a stage plot instead of uploading a drawing:

• Drag people, gear, mics, DI boxes, monitors and power drops onto the stage.
• Move, turn and label them, or start from a typical four-piece band.
• Every mic and DI box gets a channel number, which builds your input list.

Your page shows the plot in black and white. It has a print page, where you can save it as a PDF, and a PNG download, and both go in your press kit download. You can upload a stage plot file on the Files tab instead, or as well.

Promo video tab

Turn part of a song and your photos into a short video:

1. Pick one of your uploaded songs.
2. Drag across its waveform to choose 15, 30 or 60 seconds. Press play to hear your section.
3. Tick 3 to 12 photos, in the order you want them.
4. Pick a style: Punchy (fast cuts), Lively (steady cuts with some energy), Calm (slow moves and long fades) or Still (no movement, for viewers who get dizzy).
5. Tick that the song and photos are yours to use, and press make.

You get three shapes: 9:16 for Reels, TikTok and Shorts, 1:1 for feeds, and 16:9 for YouTube and websites. Each opens with your name or logo and the song title, and ends with a link to your press kit.

It usually takes a few minutes. We email you when it's ready, and the page updates by itself.

Then you can:

• watch or download each shape
• Remix it with new moves
• show one in your press kit's Videos panel
• delete the ones you don't want

We keep your newest three, plus the one on your press kit. Videos count toward your storage. During the beta you can make five a day.

Template and colors tab

There are 24 templates in three groups: made for your genre, modern, and retro.

• Try it opens the template with your own details.
• Use this switches to it. Your details stay the same; only the look changes.
• Colors: pick a background, text and highlight color. You'll see a warning if text would be hard to read. Softer text, like captions, adjusts itself to stay readable.
• Keep my colors on every template: your colors follow you when you switch templates. Turn it off, and each template remembers its own colors.
• Reset brings back the template's own colors.

Panels tab

Panels are the sections of your press kit. Panels with nothing in them stay hidden. Untick any other panel you don't want to show, and press Save panels.

Bandmates tab

The person who created the band can add bandmates by the email address on their EPKs Online account. Each bandmate needs their own account first: they can request their own invite.

• Bandmates can edit everything except the bandmates list.
• Only the creator can delete the band.
• The creator can remove a bandmate.

Review and going live

Before your press kit goes public, an admin looks at it.

• To send it: you need a bio, a contact and at least one song. Tick the box to confirm it's accurate, then press Send for review. You can keep editing while it waits.
• If it's approved: it's live at epks-online.com/b/your-address, and we email you.
• If it's sent back: you get a note saying what to change. Make the change and send it again.

Approval means your page may appear on EPKs Online. It isn't a check of who owns the rights. Once you're live, new changes and uploads appear right away, and an admin may look at them afterward.

Your live press kit

Visitors to your page can:

• play your songs and watch your videos
• open your stage plot
• download your one-sheet, a one-page PDF we make from your details unless you uploaded your own
• download the whole kit as one zip, with your photos, logos, downloadable songs, documents and stage plot

Shared links show your band's photo, name and short bio in previews on social media and in messages.

Visit counts (Overview tab) cover the last 30 days. They don't use cookies: one person counts once a day, and visits from your band, us and search robots aren't counted.

Your account

On Account:

• Change your password. This signs you out everywhere else.
• Two-step sign-in: turn it on to sign in with your password plus a 6-digit code from an authenticator app. You get ten recovery codes, each usable once, in case you lose your phone. Keep them somewhere safe.
• Page width: how wide pages are for you while signed in. Fit my screen (the default) grows with your window, up to 2,200 pixels; or choose Full width, Medium (1,600 pixels) or Classic (1,240 pixels). Paragraphs stay easy to read at any width, and band pages keep their template's own layout.
• Show reminders: once a month at most, we email you when all your live band's shows have passed and nothing new is booked. Turn them off here or from the email.
• Download my data: one zip with your account, agreements, activity, and each band's details, files, stage plot and promo videos.
• Delete your account: this deletes the bands you created, with all their files.

Limits

During the private beta, everything is free. Each band gets:

• 1 GB for files and promo videos together
• up to 5 promo videos a day
• 30 days of visit counts

If we ever offer paid plans, you'll get at least 30 days' notice. You'll only pay if you choose a plan.

Getting help

• Something isn't working, or a press kit breaks the rules: use Report a problem, linked at the bottom of every page.
• Your work is used without permission: see the Copyright Policy.
• Questions: email support@epks-online.com.
• What's new: see the release notes.

For version 0.10.1.